OnTime

Free tool

Client record card template

Pick your trade and print a blank card with the fields it actually uses: allergies and colour formula for a salon, skin type for a beautician, goals and injuries for a trainer.

Try it free30 days free, no credit card

In the print window, choose Save as PDF to keep a file.

Client record card

Hair salon

Name
Phone
Date of birth
First visit
Hair type
Colour formula
Last colour
Usual service
  • Allergy test doneYesNo
  • Sensitive scalpYesNo

Notes

What goes on a client card

Only what you'll use at the next visit. A card crowded with fields nobody reads gets filled in once and ignored after. Keep the name and phone, the details that change what you do, and anything that affects safety, such as allergies.

Keep it private

A client card holds personal data. In Europe that falls under the GDPR: note what you need and nothing more, tell clients what you keep and why, and keep the cards out of sight at the front desk. Health details such as allergies or a pregnancy call for extra care.

From paper to OnTime

On paper the card lives in a box by the till. In OnTime, each field on it becomes a field on the client record, created from the phone number when the client first books and found again by name or number. Notes stay readable by professionals only. How client records work.

Updated 30 September 2026

Questions people ask

  • Not on this page. Print the card and add lines by hand, or create your own fields in OnTime, where you name every one.

  • If you note health details or keep photos, a signed consent is sensible. Each trade's card has a yes or no box for it where it matters.

  • No. The card is built in your browser, and printing it sends nothing to OnTime.

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Try it on your own week

Add your opening hours and your services, then share your booking link. The first 30 days are free and there is no card to enter.

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