Personal trainers
Booking software for personal trainers
Most trainers run their business from a phone between sessions. OnTime fits there: clients book from your link, the reminder goes out on its own, and each client's goals and injuries sit on their record.
Your link in the bio, your hours on the page
Set the hours you coach, mention the gyms or parks you work from in your page's description, and add your session types. Someone scrolling your Instagram books a 45-minute session without sending you a single message.
| Session | Length you might set |
|---|---|
| One-to-one session | 60 min |
| Short session | 45 min |
| Assessment and goal setting | 90 min |
| Online check-in | 30 min |
Goals, injuries, progress
Create fields for the client's goal, their injuries, and a starting weight if they want it tracked. After each session, a short note goes on the record, private to you.
With AI notes, record the assessment conversation instead of typing it up. The summary lands on the record under reason for the visit, topics, decisions and next steps, and the audio is deleted.
The 6 a.m. session
An empty 6 a.m. slot is an hour you got up for. The reminder goes out at noon the day before with a link to cancel, and a cancelled slot goes back on your page for someone else.
Reminder: appointment with Kofi tomorrow Oct 18 at 6:00 AM. OnTime Click here to cancel: on-time.pro/a/Mh2rT9wQs5
From one trainer to a studio
Add trainers as the studio grows. Each has an agenda and sees only what you open to them. A front-desk assistant books for everyone and costs nothing.
Updated 30 September 2026
Questions people ask
No. Each session is booked on its own, and OnTime doesn't sell packs or take payments.
Yes. It runs in the phone's browser, and you can add it to your home screen.
They need an AI notes pack, shared by every trainer on the team. During the 30-day trial your team shares 60 minutes to try them.
Read next
- AI notesRecord the appointment and OnTime writes the summary into the client's record, under four headings.
- Online booking pageA page with your name, your services and your free times, where clients ask for an appointment.
- PricingOne professional included, a fixed price per extra professional, no commission. SMS, AI notes and documents in packs for the team. 30 days free.
Try it on your own week
Add your opening hours and your services, then share your booking link. The first 30 days are free and there is no card to enter.